Administrative Support Specialist

Job Description

Maestas Development Group (MDG) is a marketplace leader in real estate investment and development throughout New Mexico. We are an innovative, fast-paced company with a core focus of creating value, enhancing community, and improving lives through commercial real estate investment and development. We are a small but mighty group of professional, high-performing real estate warriors that strive for excellence. 

Our organization is currently in need of an A-team player interested in becoming the administrative support specialist to our development, accounting and asset management teams. For this role, we are looking for someone who embodies our core values while providing administrative & operational support for the MDG team. Outstanding communication skills, excellent organization & time management, dedication to customer service, integrity, strong work ethic, and the ability to work effectively in a team environment are must-haves for this position. We are seeking a full-time team member who will be in our Albuquerque office. Compensation commensurate with experience. Equal Opportunity Employer.

Responsibilities

Updates & follow ups
Create & update tasks on the development team task list based on emails received or copied on as well as meetings participated in
Create & update task list for action items from our biweekly Dealmakers meeting & distribute to team
Update our document tracker & lead the review of the document tracker at our Dealmaker meetings
Follow up on requests, tasks & scheduled due dates with both internal & external stakeholders
File management
File all development team documents, including updates to our property information packages where appropriate
Distribute development team documents or updates on document information package to appropriate stakeholders
Scan & file all accounting team support documents, including invoices, AP checks, deposits, and other documents
Perform clean-up work on existing files for development & accounting teams
Property information research & compilation
Perform GIS research on properties
Create & follow up on IPRA, as-built plan & will serve letter requests
Research & compile data on property taxes
Research & compile data on entity & property insurance
Research & compile data on utility services & accounts
Accounting & asset management support
Assist with vendor payment processing, including invoice data entry into our accounting system
Complete switch overs of utility accounts & property taxes into ownership name on acquisitions
Complete utility account kills on properties when needed
Confirm tenants & purchasers with utility accounts & property taxes switched in their names, assist as needed
Perform periodic site inspections and provide site photos & reports on properties
Manage service requests with vendors on properties
General administration & support
Schedule meetings with internal & external stakeholders for development & accounting teams
Runner for all teams, including making plan submittals, deposits & pickups from bank, mail and overnight package drop offs, document drop offs at title companies & banks, and miscellaneous errands
Order, pickup, & stock office and breakroom supplies
Prepare mail & overnight shipments for packages, vendor payments, and investor documents
Manage our BFF gifting program
Manage social media content and assist with event coordination (ground breakings, grand openings, etc.) for our development team
Assist with or manage IT related projects
Other admin & support items as needed

Core Values

Grit
Urgency
Improvement
Done (as in Get It Done!)
Energy

Desired Skills

Minimum 3 years of experience in an administrative support position, preferably real estate or construction related
Computer proficiency including Microsoft Office Suite
Outstanding verbal and written communication skills
Excellent organization, prioritization, and time-management skills
Ability to work independently with guidance and simultaneously oversee multiple tasks
Integrity
Attention to detail/accuracy.
Positive attitude. and reliable team player

Pre-employment drug screen and background check required. Resumes will be held for 30 days or until the position is filled, whichever is earlier.